For how long are Form D's to be retained after they have been fulfilled or cancelled?

Form D's must be retained for a period of 7 days after they have been fulfilled or cancelled to ensure proper documentation and compliance with operating procedures. This retention period allows for review and verification of the actions taken under the authority of the Form D, which is critical for maintaining safety and accountability in railroad operations. Keeping these records for 7 days provides adequate time for any necessary audits or inspections by regulatory bodies or internal compliance teams. This practice also supports operational integrity by ensuring that all record-keeping aligns with established protocols and regulations.